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At VML, we are a beacon of innovation and growth in an ever-evolving world. Our heritage is built upon a century of combined expertise, where creativity meets technology, and diverse perspectives ignite inspiration. With the merger of VMLY&R and Wunderman Thompson, we have forged a new path as a growth partner that is part creative agency, part consultancy, and part technology powerhouse.
Our global family now encompasses over 30,000 employees across 150+ offices in 64 markets, each contributing to a culture that values connection, belonging, and the power of differences. Our expertise spans the entire customer journey, offering deep insights in communications, commerce, consultancy, CRM, CX, data, production, and technology. We deliver end-to-end solutions that result in revolutionary work.
Who we are looking for:
The Production Coordinator is responsible for establishing and maintaining purchase agreements with vendors and partners across traditional and digital media. They will review purchase orders, purchase requisitions, bids/RFPs, and invoices for accuracy. They will monitor contracts to ensure compliance and maintain purchasing related files. This includes assisting in managing the selected vendors throughout the project, being accountable for the work at each vendor, maintaining best practices throughout production, tracking inventory and post-mail tracking processes.
What you'll do:
- Management and execution of all assigned production projects
- Develop and prepare purchase orders and contracts as assigned; process paperwork and forms; verify receipt of goods; and resolve discrepancies and problems regarding price, and invoices.
- Manage and track partner invoicing and payment.
- Adherence to departmental processes and guidelines
- Project expense reconciliation
- Assist in trafficking of proofs and data with vendors when assistance is needed
- Immediate escalation when timelines are in jeopardy
- Proofing, inventory management, quality control processes and procedures
Who you are:
- Optimistic and resilient | You are not afraid to dig in and figure out how to work around problems. You embrace challenges and inspire new ways of thinking.
- Passionate | You love organization, ensuring process adherence, and getting things done.
- Independent | You manage and prioritize project milestones and to see projects through within given timelines.
- Ego-less | We all wear the hats that need wearing, it's a mentality that makes the team successful.
- An Eagle | You've got a keen eye to detail and ensure we don't miss the forest through the trees
What you'll need:
- Minimum 1 year of experience in a comparable environment
- Demonstrated project management experience
- Strong Excel and spreadsheet management skills
- Attention to detail (proofing and invoicing accuracy)
- Fluency in all Microsoft Suite Programs (Outlook, Excel, Word, Adobe Acrobat)
- Knowledge of digital and print media channels
- Strong communication skills
- Strong prioritization skills
- Comfortable with budget calculations
What we offer:
- Passionate, driven people | We champion a culture of people that do extraordinary work.
- Consciously cultivated culture | We aim to embody the behaviors to build an inclusive community that is in it together, bringing both positivity and active listening into the workplace as we simultaneously strive to empower creative bravery.
- Competitive benefits | What we offer full time hires ranges from the full spectrum of group health coverage options (medical, dental, vision) to a generous 401k match (100% dollar-for-dollar match, up to 5% of salary contribution), and a variety of paid time off offerings that reflect our investment in all aspects of your overall life balance and wellness.
- Growth-minded opportunities | We aim to nurture a culture of real-time feedback, growth-oriented mindset and plenty of training opportunities through VML and WPP, so you can continue to grow personally and professionally.
VML is an equal opportunity employer and considers applicants for all positions without regard to race, color, religion or belief, sex, age, national origin, citizenship status, marital status, military/veteran status, genetic information, sexual orientation, gender identity, physical or mental disability, or other protected group status. We believe in creating a dynamic work environment that values diversity and inclusion and strives to recruit a diverse slate of candidates to help us achieve that goal.
At VML, we are committed to fostering an all-inclusive work environment that is both rewarding and career-forward. Our Inclusion, Equity & Belonging initiatives, alongside the VML Foundation, reflect our dedication to giving back and making a positive impact in our communities and beyond. Our people are the heartbeat of our organization-creators, doers, innovators, makers, and thinkers-who drive not just marketing, but meaningful experiences that resonate in every action and interaction.
VML is a WPP Agency. For more information, please visit our website, and follow VML on our social channels via Instagram,LinkedIn, andX.
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Wunderman Thompson is an equal opportunity employer and considers applicants for all positions without regard to race, color, religion or belief, sex, age, national origin, citizenship status, marital status, military/veteran status, genetic information, sexual orientation, gender identity, physical or mental disability, or other protected group status. We believe in creating a dynamic work environment that values diversity and inclusion and strives to recruit a diverse slate of candidates to help us achieve that goal.