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Administrative Coordinator
St. Louis, MO
Job Description
Administrative Coordinator
Job Details
Job Location : UHSP main campus - St. Louis, MO
Position Type : Staff (Full-time)
Education Level : Bachelors Degree
Job Category : Administrative business and/or operations support
Summary
The historic St. Louis College of Pharmacy at University of Health Sciences and Pharmacy (UHSP) is currently seeking a dedicated, talented professional, Administrative Coordinator, to manage administrative processes for the Dean of Pharmacy and college; support faculty and systems; supervise student workers; maintain necessary documentation for the college and office organization; provide management of college and departmental budget; communicate with constituents for needed supply inventory, mail and signage; and support event planning and staffing. This position reports to the Dean of pharmacy.
Since our founding over 158 years ago, UHSP has provided a world-class education for health care leaders and innovators and been a place where future professionals and practitioners come together to foster a healthier society. If you consider some of your strengths to be in your attention to detail, technical skills, written and verbal communication, organizational skills, and multi-tasking, you are encouraged to apply and contribute to the success of a university focused on helping our students pursue extraordinary!
You will have an opportunity to:
- serve as the Dean's Office receptionist and greet/direct guests in the Dean's Office
- schedule meetings for College administrators (e.g. Dean, Associate Deans, Department Chairs, etc.)
- monitor and coordinate overall College and departmental budgets and accounting activities
- process check requests, travel requisitions/approvals, Personnel Action Requests (PARs), and credit card statements for College faculty and administrators
- Schedule, prepare agendas, and take minutes for Faculty, Pharmacy Practice (PP), and Pharmaceutical and Administrative Sciences (PAS) department meetings
- create signage for offices, desks, and hallways
- oversee supply ordering for College, including kitchen, office, laboratory, and technology equipment
- manage ordering and distribution for white coats and name badges (students and faculty)
- distribute and deliver incoming and outgoing mail, FedEx, and faxes
- coordinate requests through internal systems (e.g., IssueTrak, Helpdesk, EMS, maintenance and key requests, parking requests, marketing requests for business cards, etc.)
- maintain and update directory information in collaboration with IT
- organize Teams folders and relevant information for College employees
- maintain organization of Dean's Office
- verify board of pharmacy and licensure forms for students
- develop, coordinate, implement, or support programming and events for students at the College of Pharmacy in conjunction with the Deans and the Events Manager. Events will include, but are not limited to: White Coat Ceremony (primary role), Graduate Awards Reception (supportive role), and College of Pharmacy Commencement (supportive role)
- supervise student workers
- co-monitor the Dean's Office email with other office personnel
- serve as a standardized patient and proctor as needed
- complete other duties as assigned and provide cross-coverage for other Dean's Office staff as needed.
Qualifications
To succeed in this role, you will need:
- Bachelor's Degree. Minimum of four years of experience supporting a senior level executive performing administrative, operational, and financial management work, preferably in higher education; experience with short- and long-range administrative and academic planning, event and program management
- strong quantitative, analytical, research, evaluation, and writing skills
- close proofreading skills, attention to detail, and a high degree of clerical accuracy
- strong organizational and follow-through skills to develop and execute work plans, prioritize work, manage multiple tasks with competing deadlines and meet deadlines
- proficiency using standard office software programs, and the capability to learn new job-related programs
- knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds
- professional demeanor in a fast-paced, student-focused team environment
- customer-focus; and strong interpersonal communication skills to work effectively with diverse members of the university community and external constituents
If this sounds like the job for you here is information on how to apply:
Follow the simple steps to apply online. With your application, please submit a resume and cover letter. Review of applications will begin immediately and continue until filled.
Benefits:
UHSP offers a great benefits package including excellent, affordable health insurance, dental, vision, University-paid life and disability insurance, voluntary coverage, retirement match, and generous parental and caregiver leave, personal and University holiday, sick and vacation time. University employees have access to library resources, fitness facilities, cafeteria, and university events.
AA/EOE Statement:
University of Health Sciences & Pharmacy in St. Louis is proud to be recognized in 2022 as a Great College to Work For for diversity, inclusion and belonging, faculty and staff well-being and shared governance. We value the benefits of a diverse student body and workforce. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity, protected veteran status or status as an individual with a disability. The University's employment policy shall be supported through a continuing affirmative action commitment that embodies the standards of equal employment opportunities for all persons. EOE/M/F/Veteran/Disabled.
To apply, visit https://www.paycomonline.net/v4/ats/web.php/jobs/ViewJobDetails?job=94148&clientkey=1E3AC297F410A99B94DEBF41FE3F4AF6
University of Health Sciences & Pharmacy in St. Louis values the benefits of a diverse student body and workforce. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, national origin, sexual orientation, gender identity, protected veteran status or status as an individual with a disability. The University's employment policy shall be supported through a continuing affirmative action commitment that embodies the standards of equal employment opportunities for all persons. EOE/M/F/Veteran/Disabled.
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Job Summary
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Education
Bachelor's Degree
Required Experience
4+ years
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